As of September 1, 2012, motions to appear Pro Hac Vice and payment of the associated fees must be filed online using the Court's Case Management / Electronic Case Filing (CM/ECF) system. Orders granting motions for admission Pro Hac Vice may appear solely in electronic format without a pdf document attached. New Instructions and training for filing a motion for admission Pro Hac Vice on the District Court's CM/ECF system are below.

Motions for Pro Hac Vice are required to be electronically filed. The maximum file size for a single PDF document filed electronically on the ECF system is 10.0 megabytes (10.0 mb). Electronically filed documents must be filed in PDF-A format.

We require a certificate of good standing for each state the attorney is admitted. The attorney's affidavit must be notarized and the certificate of good standing must be issued by the State Supreme Court except for the following states in which the bar issues the certificates of good standing AZ, GA, KY, NV, NJ, OK, RI, SC and VT. There are a few exceptions to the requirement. Here is the list for all of the states https://nysd.uscourts.gov/sites/default/files/2018-06/contact_certificate_of_good_standing.pdf

An affidavit (notarized) by the applicant stating (a) whether the applicant has ever been convicted of a felony, (b) whether the applicant has ever been censured, suspended, disbarred or denied admission or readmission by any court, (c) whether there are any disciplinary proceedings presently against the applicant and (d) the facts and circumstances surrounding any affirmative responses to (a) through (c).

See Local Rule 1.3 for more information https://nysd.uscourts.gov/rules

When a sponsoring attorney moves (files) a Pro Hac Vice Motion on behalf of an attorney applicant, the sponsoring attorney must notify the attorney applicant when the order has been signed granting Pro Hac Vice. The attorney applicant must, upon granting of the order, immediately obtain ECF access via Pacer and file a Notice of Appearance online using the Court's Case Management / Electronic Case Filing (CM/ECF) system.

A separate Pro Hac Vice Motion is required for each attorney applicant.

Please check Judges Individual Practices for information on courtesy copy requirements.

Those requiring full admission to practice in all cases should visit Attorney Admission and review Local Rule 1.3.

Prior to filing a Motion for Admission Pro Hac Vice the attorney must submit a pro hac vice filing access request via Pacer. Include the civil case number. If you will be opening a new civil case enter 70cv1234 as your case number. 

Instructions and Forms for

Admission Pro Hac Vice

Instructions for Admission Pro Hac Vice by Written Motion

Electronically file:

A MOTION FOR ADMISSION PRO HAC VICE with the attorney's full contact information without a return date (see sample motion),

CERTIFICATE(S) OF GOOD STANDING issued within 30 days for the attorney from each state court, signed by the Clerk of Court, in which the applicant is a member of the bar. Please review our Certificate of Good Standing Contact List.

An affidavit (notarized) by the applicant stating (a) whether the applicant has ever been convicted of a felony, (b) whether the applicant has ever been censured, suspended, disbarred or denied admission or readmission by any court, (c) whether there are any disciplinary proceedings presently against the applicant and (d) the facts and circumstances surrounding any affirmative responses to (a) through (c).

A proposed ORDER FOR ADMISSION PRO HAC VICE (see sample order)

Pay the fee for Admission Pro Hac Vice electronically on the ECF system

Instructions for Admission Pro Hac Vice by Oral Motion

When time does not permit a written motion, an attorney may move for admission by oral motion for pro hac vice. A proposed ORDER FOR ADMISSION PRO HAC VICE ON ORAL MOTION must be completed in advance of the appearance (see sample order).

Immediately after the Motion for Admission is made in open court and granted, the attorney is required to:

Submit a pro hac vice filing access request via Pacer. Include the civil case number.  

Pay the fee for Admission Pro Hac Vice electronically on the ECF system

Forward a cover letter with case number and a CERTIFICATE(S) OF GOOD STANDING issued within 30 days for the attorney from each state court in which the applicant is a member of the bar. Please review our Certificate of Good Standing Contact List.

An affidavit (notarized) by the applicant stating (a) whether the applicant has ever been convicted of a felony, (b) whether the applicant has ever been censured, suspended, disbarred or denied admission or readmission by any court, (c) whether there are any disciplinary proceedings presently against the applicant and (d) the facts and circumstances surrounding any affirmative responses to (a) through (c).

Note:

Please be advised that it is preferable for the applicant to file a pro hac vice motion on his or her own behalf. Please see instructions below for details.



When a sponsoring attorney moves (files) a Pro Hac Vice Motion on behalf of an attorney applicant, the sponsoring attorney must notify the attorney applicant when the order has been signed granting Pro Hac Vice. The attorney applicant must, upon granting of the order, immediately obtain ECF access via Pacer and file a Notice of Appearance online using the Court's Case Management / Electronic Case Filing (CM/ECF) system.

A separate Pro Hac Vice Motion is required for each attorney applicant.

Please check Judges Individual Practices for information on courtesy copy requirements.

Those requiring full admission to practice in all cases should visit Attorney Admission and review Local Rule 1.3.

Prior to filing a Motion for Admission Pro Hac Vice the attorney must submit a pro hac vice filing access request via Pacer. Include the civil case number. If you will be opening a new civil case enter 70cv1234 as your case number. 

Instructions and Forms for

Admission Pro Hac Vice


Instructions for Admission Pro Hac Vice by Written Motion


Electronically file:

A MOTION FOR ADMISSION PRO HAC VICE with the attorney's full contact information without a return date (see sample motion),

CERTIFICATE(S) OF GOOD STANDING issued within 30 days for the attorney from each state court, signed by the Clerk of Court, in which the applicant is a member of the bar. Please review our Certificate of Good Standing Contact List.

An affidavit (notarized) by the applicant stating (a) whether the applicant has ever been convicted of a felony, (b) whether the applicant has ever been censured, suspended, disbarred or denied admission or readmission by any court, (c) whether there are any disciplinary proceedings presently against the applicant and (d) the facts and circumstances surrounding any affirmative responses to (a) through (c).

A proposed ORDER FOR ADMISSION PRO HAC VICE (see sample order)

Pay the fee for Admission Pro Hac Vice electronically on the ECF system

Instructions for Admission Pro Hac Vice by Oral Motion

When time does not permit a written motion, an attorney may move for admission by oral motion for pro hac vice. A proposed ORDER FOR ADMISSION PRO HAC VICE ON ORAL MOTION must be completed in advance of the appearance (see sample order).

Immediately after the Motion for Admission is made in open court and granted, the attorney is required to:

Submit a pro hac vice filing access request via Pacer. Include the civil case number.  

Pay the fee for Admission Pro Hac Vice electronically on the ECF system

Forward a cover letter with case number and a CERTIFICATE(S) OF GOOD STANDING issued within 30 days for the attorney from each state court in which the applicant is a member of the bar. Please review our Certificate of Good Standing Contact List.

An affidavit (notarized) by the applicant stating (a) whether the applicant has ever been convicted of a felony, (b) whether the applicant has ever been censured, suspended, disbarred or denied admission or readmission by any court, (c) whether there are any disciplinary proceedings presently against the applicant and (d) the facts and circumstances surrounding any affirmative responses to (a) through (c).